Board Member Duties

President

Apart from all other considerations, sound leadership, couched in knowledge, experience and common sense, is the greatest requirement and most exemplary qualification of the man or woman selected as president of a Little League.

While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributes in the adult who gives direction to the Little League movement in the local community. Dedication to the goals and purpose of Little League is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.

The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.

As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league's board of directors.

Importantly, the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization.

The president should be the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations. Little League Baseball International Headquarters reserves the right to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league's charter by action of the Charter Committee in Williamsport, Pennsylvania.

Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.

The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.

Vice President

The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.

Treasurer

The treasurer signs checks co-signed by another officer or director (or as directed by the local league's constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances.

Secretary

The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league's activities.

Player Agent

The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.

Safety Officer

The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.

Information Officer

The information officer manages the league's official home page www.atascaderolittleleague.com, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League and www.atascaderolittleleague.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.

Coaching Coordinator

The coaching coordinator shall:

(a) Represent coaches/managers in league;

(b) Present a coach/manager training budget to the board;

(c) Gain the support and funds necessary to implement a league-wide training program;

(d) Order and distribute training materials to players, coaches and managers;

(e) Coordinate mini-clinics as necessary;

(f) Serve as the contact person for Little League and its manager-coach education program for the league.

Umpire in Chief

The umpire in chief shall:

(a) Represent umpires in league;

(b) Be responsible for the overall administration and coordination of all League umpires;

(c) Present an umpire budget to the board;

(d) Order and distribute training materials to all umpires, managers and coaches;

(e) Schedule umpires for Major and Minor division games;

(f ) Monitor the performance of League umpires;

(g) Coordinate umpire training clinics;

(h) Provide Rules clinic/umpire training for managers and coaches;

(i) Serve as the contact person for Little League and its umpire education program for the league;

Division Coordinator

The division coordinator shall:

(a) Represent and communicate with the Division Representatives in Majors and Minors to the board;

(b) Be responsible for the overall administration and coordination of the Major and Minor league divisions;

(c) Keep Division Representatives and league managers informed of any changes in the Local League Rules, Board decisions, fundraisers, and other matters that could impact the performance of their duties;

(d) Coordinate with the Equipment and Uniform committee heads the distribution and collection of league provided equipment and uniforms;

(e) Coordinate with the Fields committee head to ensure proper preparation and maintenance of all playing fields;

Fields Coordinator

The Fields Coordinator shall:

(a) Be responsible for the overall care and maintenance of all playing fields;

(b) Represent the interests of the league to the school sites, school district and city with which we share field space;

(c) Be responsible for the overall care and maintenance of all buildings and grounds associated with the league;

(d) Communicate with the Division Coordinator to plan field work days;

(e) Operate within the amount appropriated in the approved budget for that purpose;

Equipment and Uniforms Coordinator

The Equipment and Uniforms Coordinator shall:

(a) Secure bids on needed playing equipment and supplies to be purchased by the board;

(b) Be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning, and storage thereof at the close of the season;

(c) Keep an accurate inventory of league purchased equipment and supplies;

(d) Secure bids on needed uniform for all divisions;

(d) Be responsible for the proper issuance of such uniforms and for the repair, cleaning, and storage thereof at the close of the season (e.g. all star uniforms);

Sponsors Coordinator

The Sponsors Coordinator shall:

(a) Actively seek and originate sponsors for teams;

(b) Actively seek and originate field sign sponsors for Paloma Park Field;

Concessions Coordinator

The Concessions Coordinator shall:

(a) Be responsible for stocking, staffing, cleaning and overall "running" the concession program for the league.

(b) Be responsible to operate the snack bar within policies and procedures discussed and approved by the executive committee of the Board of Directors.